45th International Spring Seminar on Electronics Technology

How to take part in the ISSE 2022 Online Live Event

Welcome! Thank you for your interest in taking part in ISSE 2022, which is intended as a hybrid event - on-site in the beautiful historical city Vienna and on-line.

Here is a short "how to".

Pre-requisits to take part

  • You MUST be registered to take part in the online live event regardless whether you are a speaker, session chair person or regular attendee of ISSE 2022.
  • So, if haven't done yet, please proceed to the registration first.
  • During that registration you will confirm your already filed email address or fill in your email address for the first time which will then be your username later on!
  • Some of you have already received an attendee ID during the abstract submission some weeks ago. In this case you will stay with that ID. People registering from scratch (new registrations) will get an attendee ID automatically generated by the system. In either case, the attendee ID will be your password later on!
  • Now, if you have finished your registration, you are prepared to join the conference.
  • Please be aware: All registrated users will be activated earliest one day before the conference! Please don't worry if your earlier trial to logging in fails.

Zoom quick start guide

  • Simply click on the respective link in the session of your interest. A new tab will be opened in your preferred web browser. On top there should be a small pop-up window. Click on "Choose Application".
  • If you've never used Zoom before, you might have to download the Zoom client before (see link "Download now" in the lower half of the browser window). We strictly recommend to use the client instead of joining directly by your browser (second option).
  • The pop-up window changes, and you can select the Zoom Meetings application now to be used by clicking on "Open link".
  • Now a small window will appear where you have to select "Join with Computer Audio", provided Zoom recognizes your camera and audio equipment as to be available.
  • Okay! Now you are in.
  • This is the main Zoom meeting window, shown already with some presentations shared (see on the right).
  • The main functions you need are shown on the window bottom line:
    • Use the microphone symbol on the left to mute/unmute your microphone.
      It should always be muted, except you are presentating your paper or asking a question during a discussion (Reducing the data trafic to the necessary extent helps keeping the transmission quality at highest possible level).
    • Use the camera symbol next to the right to hide or show your video image to all other meeting participants. You camera image should at least be visible during your presentation!
    • Use "Share Screen" during your presentation to let all others see your slides. Take care to share the right window of your desktop or the right display. Please make shure in advance you understand the difference between window and display or screen.
    • Use the "Chat" function to send any message around in the meeting, either if you want to announce a question during discussion or if you see some general technical problems. Alternatively use the "raise hand" function to draw attention to yourself. In both cases the session chair persons are expected to react on your signs.

"Netiquettes" - Rules of conduct during the sessions

  • Please mute your microphones. This prevents annoying background noises or feedback. Of course, the microphones of the presenter and the session chair person (during the moderation) must be activated.
  • The same goes for the cameras. Session chair persons should always keep their cameras activated. Also presenters during their paper presentation.
  • Participants should indicate their request for a question in the discussion by sending a short message in the chat or by using the "raise hande" function. Alternatively, you can also formulate your question completely in the chat. Depending on the given situation the session chair person will either read aloud your question to the audience or ask you tho repeat your question to the presenter yourself.

Prepare your audio and video equipment

Especially if you are a presenter, you should test your audio and video equipment in Zoom beforehand. After joining a Zoom meeting, the first thing you should do is verify that the correct microphone and camera are selected. Sometimes, for example, several devices are available on a laptop (built-in microphone vs. headset). The use of a headset is usually preferable. Zoom also offers a test function for your audio equipment.

Best practice to share your presentation screen

There are several things to keep in mind when sharing a presentation.
You can or must either share an entire screen, then all other participants will see everything you do on this SCREEN.
Or you only share a certain APPLICATION (a certain WINDOW), then all other participants only see this window.
Why is this difference is particularly important for PowerPoint? In any case, you should have started PowerPoint BEFORE, but NOT YET start your presentation. PowerPoint will later display your presentation in full-screen mode, and that makes the difference mentioned above.

  • Do you use a PC or laptop with only one screen/display? If everything is configured correctly, the presentation mode of your slides will start in the same window in which PowerPoint was started before. In this case it is sufficient to select the corresponding window in which PowerPoint was started for sharing under “Share Screen”. Then your presentation becomes visible in the presentation mode to everyone.
  • If you use two or more screens/displays on your PC or laptop, you should first make sure on which of these screens the slide show (presentation mode) will later be displayed. Simply start your slide show to check that. Then exit the slide show again and share the SCREEN (not WINDOW!) on which the slide show was displayed.